Best project management software for small business

Best project management software for small business

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Selecting the right project management software can empower your small business to plan, manage, and automate projects effectively. It is crucial for enhancing productivity, achieving goals, and ensuring efficient team collaboration. Below is a comparison of top project management tools tailored for small businesses, highlighting their core capabilities.

SoftwareBest ForKey Features
FigJamVersatile & collaborative platformReal-time collaboration, whiteboarding
MiroCollaborative whiteboards & visualsVisual planning, workflow streamlining, template library
TrelloKanban-based project organizationUser-friendly interface, flexible board customization
WrikeSecurity & robust project trackingDetailed reporting, time tracking, workload management
AirtableEase of useSpreadsheet-interface, database functionalities
AsanaOverall managementTask assignments, timelines, integration with other tools
monday.comBalanced solution with limited budgetAutomations, dashboard overviews, team collaboration

When you choose a project management solution, consider the tool that simplifies your processes and brings automation where necessary, allowing you to focus more on strategic tasks. As a project manager, look into how each software facilitates project management through various capabilities, ensuring both efficiency and successful outcomes.

For team collaboration, platforms like FigJam and Miro provide excellent environments where your team can visually brainstorm and plan. In contrast, Trello offers a straightforward, kanban-style interface suitable for tracking tasks as they move through different stages.

When it comes to comprehensive project management tools, Asana provides an all-encompassing environment where you can assign tasks, set deadlines, and integrate a wide range of third-party tools. Similarly, is a project management solution known for its ability to balance features with affordability, making it ideal for small businesses with a limited budget but requiring a robust set of tools.

For security-conscious organizations, Wrike stands out with its robust security measures. Its detailed reporting capabilities assist in closely monitoring project progress. Airtable, with its easy-to-digest spreadsheet layout, combines database functionalities to offer a unique project management experience, which can be particularly appealing if you’re looking for something closer to traditional spreadsheet programs but with richer features for managing projects.

Monday.Com (Best Project Management Software Overall For Small Teams)

Task Management With, you can easily create tasks, assign them to team members, and set deadlines. The drag-and-drop interface simplifies the organization of tasks into buckets, and the color-coded status provides an at-a-glance progress update.

Collaboration Tools Integrated tools like message boards, document sharing, and a central hub for all project communication facilitate seamless interaction among your team members.

Project Planning and Scheduling The timeline view and calendar help you visualize project schedules. Deadlines are clear and dependencies are easy to manage, preventing bottleneck situations.

Resource Management Allocate resources effectively by tracking who is working on what in real-time, ensuring you’re utilizing your team’s capacity optimally.

Time Tracking Built-in time tracking allows you to monitor the hours spent on individual tasks, which is crucial for managing project timelines and can be informative for future project estimates.

Budget Management While not its strongest feature, does provide the basics for tracking project expenses against the budget, ensuring financial oversight.

Reporting and Analytics Create custom dashboards to visualize your data, helping you make informed decisions based on real-time insights.

Integration Capabilities Connect to a variety of tools and apps including Google Drive, Slack, and more, making it a versatile platform that fits into your existing workflow.

User-Friendly Interface The platform is praised for its intuitiveness, making it easy for new users to get up to speed quickly.

Customizability and Scalability Adapt and scale your project management efforts with customizable workflows that can grow with your team’s needs.

Security and Data Protection is committed to high standards of security, ensuring your project data remains protected.

Mobile Accessibility The mobile app keeps you informed about your projects, no matter where you are.

Document Storage and Management Centralized file management makes storing and accessing project documentation simple and efficient.

Risk Management While not its core focus, the ability to track project risks can be managed through the customization of boards.

Customer Support and Training Access to a wealth of online resources, tutorials, and responsive customer support ensures you can make the most out of the software.

Here’s a summarized table overview:

Feature CategoryDetails
Task ManagementDrag-and-drop, deadlines, color-coded statuses
Collaboration ToolsMessage boards, document sharing, communication hub
Project SchedulingTimeline view, calendar, dependencies management
Resource ManagementReal-time tracking of team member activities
Time TrackingIntegrated tracking for tasks
Budget ManagementBasic expense tracking compared to budget
Reporting and AnalyticsCustom dashboards with visual data interpretation
Integration CapabilitiesConnects with many apps and tools
InterfaceIntuitive for ease of use
CustomizabilityWorkflows can be tailored to project needs
SecurityHigh standards of data protection
Mobile AccessComprehensive mobile app
Document ManagementCentralized file storage system
Risk ManagementCustomizable boards for risk tracking
Customer SupportOnline resources, tutorials, responsive service team


  • Extensive project management and collaboration features
  • User-friendly interface with intuitive navigation
  • Highly customizable and scalable for various project sizes
  • Strong integration capabilities with other tools and services
  • Robust mobile access through dedicated apps


  • Budget management features could be more advanced
  • Limited risk management capabilities; requires customization for in-depth use

Trello (Best For Kanban Boards)

Trello’s efficiency in managing tasks is centered around its Kanban boards, which provide you with a visual layout to track the progress of work. Each board represents a project, where tasks are broken into cards that move across lists, representing different stages of a project. This visual system enables you to grasp your project’s status at a glance.

Core Features:

  • Visual Project Planning: Utilize boards, lists, and cards for organizing tasks and projects.
  • Collaboration Tools: Share boards with team members, add comments, and assign tasks.
  • Customizability: Labels, colors, and images to differentiate tasks and projects.

Pros and Cons of Trello:

Intuitive drag-and-drop interfaceLimited reporting features
Board and card templatesBasic functionality without plugins
Strong third-party integrationsMay get cluttered with many cards

Task Management and Collaboration:

Managing your tasks in Trello is straightforward. You can set deadlines, create checklists, and attach files directly to cards. Collaboration is a breeze with the ability to mention members, thus ensuring everyone’s on the same page.

Project Planning, Scheduling, and Reporting:

Trello boards facilitate project planning and scheduling. However, for detailed reporting and analytics, you might need to integrate Trello with other tools or utilize its Power-Ups.

Integration and Customization:

Customize your workspace with Power-Ups to add features such as calendars, Gantt charts, and advanced checklists. Trello’s integration capabilities with various apps like Slack and Drive transform it into a powerful tool tailored to your business needs.

User Experience and Mobility:

With a user-friendly interface, Trello ensures an easy-to-navigate experience. The platform’s mobile accessibility through its iOS and Android apps allows you to manage projects on the go.

Security and Support:

Trello’s commitment to security includes data encryption and compliance with privacy standards. For customer support, Trello provides a help center, community forums, and various training resources to ensure you make the most out of the software.

Wrike (Best For Spreadsheet LookAlike)

Review of Wrike: Wrike stands out for its spreadsheet-like interface, which caters to teams who are familiar with the structure and format of spreadsheets. This resemblance provides an intuitive experience for managing tasks and projects.

Task Management: With Wrike, you can break projects into tasks and subtasks and set dependencies between them. You have the ability to monitor each piece of work through various stages till completion.

Collaboration Tools: Collaboration is facilitated through real-time updates and shared workspaces, ensuring your team stays aligned on project goals and tasks.

Project Planning and Scheduling: Wrike offers dynamic Gantt charts, allowing you to easily plan projects and adjust schedules as plans change.

Resource Management: Allocate and manage resources effectively to avoid overburdening team members.

Time Tracking: Built-in time tracking helps you monitor the hours spent on tasks and projects.

Budget Management: With Wrike, you have the tools to monitor project budgets and ensure cost-effectiveness.

Reporting and Analytics: You receive detailed reports to analyze project performance and drive improvements.

Integration Capabilities: Wrike integrates with several business software platforms, enhancing its utility.

User-Friendly Interface: The platform is designed to be navigable and straightforward for users of all skill levels.

Customizability and Scalability: You can customize and scale Wrike to match the growing needs of your business.

Security and Data Protection: Robust security measures protect your project data.

Mobile Accessibility: Access your projects on the go with Wrike’s mobile app.

Document Storage and Management: Securely store and manage project-related documents within the platform.

Risk Management: Identify and mitigate potential risks early on in the project lifecycle.

Customer Support and Training: Wrike offers customer support options and resources for training your team on its use.

Task ManagementHierarchical task breakdown, dependencies, real-time monitoring
Collaboration ToolsShared workspaces, instant updates
Planning and SchedulingInteractive Gantt charts, adjustable timelines
Resource ManagementResource allocation and overload prevention
Time TrackingIntegrated feature for task and project time monitoring
Budget ManagementTools to oversee and control project spend
Reporting and AnalyticsPerformance insights, data-driven decision-making
IntegrationConnectivity with CRM, accounting software, and more
User InterfaceIntuitive, spreadsheet-like, easy navigation
CustomizabilityTemplates, views, and workflows tailored to your needs
SecurityStrong measures for data integrity
Mobile AccessibilityFull-feature mobile application
Document ManagementCentralized storage and easy document handling
Risk ManagementProactive identification and resolution of risks
Support and TrainingComprehensive support network, educational resources


  • Familiar interface resembling spreadsheets
  • Comprehensive set of project management tools
  • Scalable and customizable according to business size and needs
  • Strong integration capabilities with other software


  • May be overwhelming for beginners due to its extensive features
  • Certain advanced features may require additional cost for access

Asana (Best For Teams That Work Independently)

Review: Asana is a project management solution designed to facilitate individual accountability and team collaboration. Offering a variety of work views, including lists, boards, and timelines, Asana enables your teams to work independently while keeping track of collective goals.

Pros and Cons: Employing Asana for your small business yields several advantages and some disadvantages.

User-friendly interfaceCan become expensive
Wide array of integration capabilitiesMight be overwhelming for new users
Strong task management featuresLimited budget management tools
Good customizability and scalability

Task Management: Your team can manage tasks effectively, with the ability to set priorities, deadlines, and assignees. Subtasks and dependencies help break down larger tasks, ensuring detailed progress tracking.

Collaboration Tools: Even when team members work independently, Asana keeps everyone connected. Comments, attachments, and shared project status reports facilitate communication.

Project Planning and Scheduling: With Asana’s timeline view, you can map out your project plans and visualize how pieces fit together, which supports thoughtful scheduling and helps avoid conflicts.

Resource Management: Task assignments in Asana reveal who is working on what, aiding in the balanced distribution of work.

Time Tracking: This software integrates with time tracking tools, although it does not have a built-in time tracking feature.

Reporting and Analytics: Asana provides project status updates and generates reports, keeping you informed about your team’s progress.

Integration Capabilities: The software offers robust integrations with other tools like Zoom and GitHub, increasing its functionality for your small business operations.

User-Friendly Interface: New members can acclimate quickly due to Asana’s intuitive design.

Customizability and Scalability: Asana adapts to your team’s size and can be customized to fit your workflow with project templates and tagging features.

Security and Data Protection: Asana takes measures to protect your data, although specifics should be reviewed in their security documentation.

Mobile Accessibility: Stay connected with Asana’s mobile application, which allows for management on the go.

Document Storage and Management: Easily upload files and link relevant documents directly to tasks and projects.

Risk Management: While Asana helps identify bottlenecks in the workflow, it may not specifically address broader risk management issues.

Customer Support and Training: Access to training materials and support helps your team utilize Asana effectively.

ClickUp (Allows Many Unlimited Free Plan Members)

When assessing ClickUp for small business project management, it’s evident that its free plan stands out for its capacity to support an unlimited number of users, making it an adaptable solution for growing teams. The platform emphasizes task management with features such as assignable tasks, due dates, and status updates which streamline the tracking of project progress.

Collaboration Tools

ClickUp facilitates real-time collaboration with features like shared task lists, in-app commenting, and document sharing. You can assign comments to team members and also link tasks to maintain a connected workflow.

Project Planning and Scheduling

You have access to multiple views, like List, Board, and Calendar, which allows you to visualize your project schedules effectively. Setting priorities and deadlines is intuitive, assisting in maintaining project timelines.

Time Tracking & Reporting

Built-in time tracking allows monitoring the time spent on tasks, which is invaluable for resource management. Reporting features provide insights and analytics into project performance.

Integration & Customization

Integration capabilities are extensive, including native integrations with other tools and services. The interface is user-friendly, and customizability allows tailoring the platform to specific business needs, attesting to its scalability.

Mobile & Document Management

Mobile accessibility keeps you connected on the go, and document management is simplified through an integrated system, offering a centralized document storage solution.

Security, Support, and More

ClickUp does not compromise on security, ensuring data protection across the board. Customer support and training are accessible, strengthening the platform’s usability.

Task ManagementYes
Collaboration ToolsYes
Planning & SchedulingYes
Resource ManagementVia Time Tracking
Budget ManagementLimited
Mobile AccessibilityYes
Document ManagementIntegrated
Risk ManagementBasic Functions
Customer SupportYes

Zoho Projects

Pros and Cons

Affordable pricingLess suited for very large teams
Intuitive user interfaceAdvanced features can be complex
Strong collaboration toolsLimited customization options
Good integration capabilities

Task Management Zoho Projects provides you with a comprehensive task management system. You can create task lists, set up milestones, and monitor progress with ease. Tasks can be assigned to team members, and dependencies are clearly indicated, ensuring you remain on track.

Collaboration Tools Built for team collaboration, Zoho Projects offers forums, chat rooms, and comment sections on tasks. The software’s integration with Google Apps enhances its collaborative capabilities, allowing for centralized communication.

Project Planning and Scheduling Scheduling features include intuitive Gantt charts that give you a visual map of your projects. You can set deadlines, assign tasks, and adjust schedules as needed.

Resource Management The software allows for efficient resource allocation, enabling you to balance workloads across your team. This means you can manage your team’s capacity without overburdening individuals.

Time Tracking and Budget Management Zoho Projects includes time tracking and budget management features. Track billable and non-billable hours and compare actual project expenditure against your budgets.

Reporting and Analytics Gain insights with reporting tools that encompass everything from project progress to resource utilization. Custom reports can be created for detailed analysis.

Integration Capabilities Zoho Projects integrates well with various applications including Zoho Apps, Google Apps, and several third-party apps, facilitating a seamless workflow within diverse business ecosystems.

User Interface and Customizability The platform’s interface is user-friendly, offering drag-and-drop functionality for tasks and projects. Custom views and fields are available, though they may have limitations.

Security and Data Protection Zoho Projects takes your data seriously with robust security protocols to ensure data protection.

Mobile Accessibility The mobile app allows you to manage your tasks and projects on the go, ensuring you can stay productive regardless of your location.

Document Storage and Management Document management is streamlined with the ability to store, share, and collaborate on documents directly within the platform.

Risk Management You can identify, track, and mitigate risks effectively, with tools to assess potential impacts on your project.

Customer Support and Training You have access to support and training resources, including a comprehensive knowledge base and responsive customer service.

AirTable (Best For Tracking Data)

Airtable excels as a project management tool, particularly for tracking data due to its unique spreadsheet-database hybrid functionality. The ease of data manipulation and real-time collaboration positions it as an ideal choice for small businesses focused on structured data management.

Features Highlights

User-Friendly InterfaceAirtable operates with a simple, spreadsheet-like interface that streamlines data entry and organization.
Customizability and ScalabilityYou can tailor tables to match your workflow, with scalability to grow with your business needs.
Collaboration ToolsReal-time collaboration with sharing capabilities ensures team members stay updated and connected.

Task Management Tasks are managed using records, akin to rows in a spreadsheet, which can be customized with fields to fit task-specific data. You can track progress through various views like Grid, Calendar, Kanban, and more, offering flexibility in task management.

Project Planning and Scheduling Balance resource allocation effectively by linking tables with different project elements. The Calendar view, for instance, assists in milestone tracking and deadline adherence.

Integration Capabilities With an expansive integration list, including popular software like Slack and Dropbox, you can connect Airtable to numerous tools, creating a cohesive project management ecosystem.

Reporting and Analytics Use blocks, such as chart blocks for visual reporting and pivot tables for deeper data analysis, to generate insights crucial for decision-making.

Security and Data Protection Airtable provides robust security measures including regular backups and strict access controls to safeguard your data.

Mobile Accessibility Stay connected with seamless mobile apps for iOS and Android, allowing you to access and manage projects on the go.

Document Storage and Management Attach files directly to tables, streamlining document storage and ensuring relevant information is accessible within task records.

Resource Management, Time Tracking, and Budget Management Track hours, manage resources, and oversee budgets by leveraging Airtable’s various field types and views.

Customer Support and Training Receive assistance through articles, video tutorials, community forums, or direct support to facilitate platform usage.


While Airtable offers comprehensive tools, there may be a learning curve for those not familiar with database concepts, and the cost may scale significantly as team sizes and data needs grow. Some advanced features and higher record limits come with paid plans, potentially impacting smaller businesses with tighter budgets.


Nifty is a project management software designed to streamline task management and enhance collaboration within small businesses. Your workflows are consolidated into a single digital workspace, providing a centralized platform for all your project planning and scheduling.

Task Management: Utilize Nifty’s capabilities to create, assign, and track tasks. Milestones help you monitor project progress, and custom workflows are established through if/then rules for a tailored management experience.

Collaboration Tools: Enhance team communication with integrated collaboration tools. Manage issues, bugs, and changes collaboratively, ensuring team members can work cohesively in real-time.

Project Planning & Scheduling: Nifty enables clear and efficient project timelines with an interactive Gantt chart. You can easily plan, track, and replan as needed, ensuring projects stay on schedule.

Reporting & Analytics: Stay informed with real-time progress reporting. Make data-driven decisions with in-depth analytics that help outline project health and trajectory.

Integration Capabilities: Connect Nifty with various tools you are already using. Its integration capacity ensures workflow continuity without the need for multiple platforms.

Customizability & Scalability: Customize Nifty to fit your business’s growth. Adjust settings, workflows, and permissions to scale with your needs.

Security & Data Protection: Nifty provides robust security measures to protect your projects and information.

Mobile Accessibility: Access your projects on the go with Nifty’s mobile apps that keep your team connected and productive.

Customer Support & Training: Benefit from customer support responsive to your needs and available training resources to maximize the platform’s potential.

Task ManagementCreate, assign, track tasks; set milestones; custom development workflows
Collaboration ToolsReal-time issue, bug, and change management; collaborative workspace
Project PlanningInteractive Gantt chart for scheduling
Reporting & AnalyticsReal-time progress reporting; in-depth analytics
IntegrationCompatibility with commonly used tools
CustomizabilityCustom workflows, settings, permissions
SecurityStrong security protocols for data protection
Mobile AccessibilityDedicated mobile apps
Customer SupportResponsive support; comprehensive training resources

While Nifty provides a comprehensive solution for managing your projects, it’s important to weigh the pros and cons relevant to your specific needs. Consider how each feature aligns with your business’s requirements for project management software.


Basecamp presents itself as a comprehensive tool for project management with features that cater to small team needs. It offers a blend of task management, project planning, scheduling, and collaboration tools, wrapped in a user-friendly interface.

Task Management

You can create to-do lists, assign tasks to team members, set deadlines, and track progress. These features facilitate a clear understanding of project tasks and responsibilities.

Collaboration Tools

Basecamp provides message boards, real-time group chat (Campfire), and automatic check-in questions to enhance team communication.

Project Planning and Scheduling

You have access to a centralized schedule with deadlines and important dates, so you can efficiently plan and manage project timelines.

Integration Capabilities

This software can be integrated with a variety of third-party tools, enhancing its utility without complicating the user experience.

User-Friendly Interface

With its minimalist design, Basecamp allows you to navigate the platform with ease, ensuring you spend less time learning the software and more time working.

Task ManagementSet tasks, assign and track progress.
Collaboration ToolsAccess message boards, group chats, and check-ins.
Project SchedulingUse a centralized schedule for better planning.
IntegrationExpand functionality with third-party tools.
InterfaceBenefit from a simple and intuitive design.

Customizability and Scalability

Basecamp allows you to tailor workflows to your needs, and it scales with your business growth.

Security and Data Protection

It offers security features and data protection protocols to safeguard your information.

Mobile Accessibility

Basecamp is accessible on mobile devices, enabling you to stay connected with your projects on the go.

Document Storage and Management

You can store, share, and manage project documents and files directly on the platform.

Pros and Cons


  • Streamlined user interface
  • Effective task management and scheduling
  • Robust collaboration features


  • Limited reporting and analytics capabilities
  • Absence of built-in time tracking

Customer Support and Training

Basecamp provides ample support through guides, tutorials, and customer service channels to assist with onboarding and ongoing use.


Task Management:
Your experience with Paymo will feature comprehensive task management capabilities. Create tasks, assign them to team members, set deadlines, and prioritize your work effectively.

Project Planning and Scheduling:
Use Gantt charts, a Kanban board view, and milestone tracking to plan your projects with precision. These tools support your project scheduling endeavors to ensure timely completion.

Collaboration Tools:
Paymo offers collaborative tools including file sharing, discussing within tasks, and live updates to keep your team aligned and informed.

Time Tracking:
With an integrated timer and manual time entries, Paymo allows for precise time tracking at the task level which is imperative for accurate billing and productivity analysis.

Budget Management: Monitor your project budgets closely with Paymo’s budget tracking features. You’ll be able to set budget limits and receive alerts to avoid overspending.

Reporting and Analytics:
The software generates detailed reports on your projects’ performance, time spent, and financials, giving you a comprehensive overview of your business operations.

Integration Capabilities:
Sync Paymo with popular apps such as Slack, QuickBooks, and Google Apps to streamline your workflow.

Security and Data Protection:
Your data security is protected with industry-standard encryption and security measures.

Mobile Accessibility:
Access your projects on the go with Paymo’s mobile apps for iOS and Android.

Document Storage and Management:
With Paymo, centrally store and manage project documents to keep everything within reach.

Resource Management:
Track resources across projects to manage workload and availability effectively.

Pros and Cons:

  • Pros:
    • Extensive project management features
    • Versatile time tracking tools
    • Intuitive user interface
    • Solid set of integrations
  • Cons:
    • Initial learning curve for new users
    • Custom report features may be limited compared to specialized tools

Customizability and Scalability:
Customize workflows, fields, and reports to suit your business growth and evolving processes.

Customer Support and Training:
Paymo ensures you have access to customer support and resources for training to maximize software utilization.

Risk Management:
Identify potential risks through project data analysis and reporting, allowing for proactive risk management.

Task ManagementAssign, prioritize, set deadlines
Time TrackingIntegrated timers, manual entry
Project SchedulingGantt charts, Kanban boards
CollaborationFile sharing, discussions, live updates
ReportingTime, budget, project performance reports
SecurityIndustry-standard encryption and security measures
Mobile AccessibilityiOS and Android apps available
IntegrationsSlack, QuickBooks, Google Apps
CustomizabilityAdjustable workflows, fields, and reports
Customer SupportAccessible support and training materials

User-Friendly Interface: Navigate with ease through a well-designed interface that enhances your project management workflow for all levels of users.

TeamGantt (Best For Visual Project Timelines)

TeamGantt is a project management tool highly regarded for its visual project timelines. Utilizing Gantt charts, it gives you a comprehensive visual on task durations, dependencies, and progress. You will find this tool’s drag-and-drop interface streamlines the process of adjusting plans and timelines, making it a user-friendly option for your project management needs.

Your task management will benefit from visual timelines that aid in keeping projects on track. Collaboration is facilitated through discussion threads directly on tasks. For project planning and scheduling, TeamGantt offers a clear visual of your project’s timeline, with the ability to schedule tasks to specific team members.

Resource management is simpler with TeamGantt’s capacity to manage team availability and project load, though it may miss out on more advanced features offered by some competitors. Time tracking capabilities and budget management tools are included in the higher-tier plans, giving you control over your project finances.

TeamGantt integrates with several tools like Slack and Trello, ensuring you can maintain your existing workflow. The interface balances simplicity with the power of Gantt charts, providing a seamless experience even for new users. Customizability allows for tailoring the tool to your project needs, and it scales well for teams of all sizes.

When it comes to security, TeamGantt follows standard data protection protocols, ensuring your information is safe. Mobile accessibility is included, allowing you to update or monitor projects remotely. The tool also offers document storage, centralizing your project materials.

A potential drawback might be the limited risk management features, yet for many small businesses, the core functionality more than compensates. Customer support and training resources are available to help you maximize the use of the software.

Feature Summary:

Visual Project TimelinesDrag-and-drop Gantt charts for scheduling.
Task ManagementAssign tasks with timelines and discussions.
Collaboration ToolsIn-task communication methods.
Resource ManagementOverview of team availability and project load.
Time Tracking/Budget ManagementAvailable in higher-tier plans for financial oversight.
Reporting and AnalyticsInsight into project progress and metrics.
IntegrationCompatibilities with existing tools like Slack and Trello.
User InterfaceSimple, intuitive, but powerful.
Customizability/ScalabilityAdapts to team sizes and project complexities.
Security/Data ProtectionStandard data protections are in place.
Mobile AccessibilityApp available for on-the-go management.
Document StorageCentral repository for project documents.
Risk ManagementBasic functions, suitable for the needs of many small businesses.
Customer Support/TrainingResources to assist in using the tool effectively.

While TeamGantt may not be as robust in some areas compared to comprehensive enterprise solutions, for small businesses looking to enhance their visual project timelines, it stands out with its ease of use and strong emphasis on visual planning and scheduling.

Teamwork (Best For Milestones Handling)

Task Management
With Teamwork, you can manage your tasks with ease. It provides a systematic approach to organizing, prioritizing, and tracking tasks, ensuring that you stay on top of your project’s milestones.

  • Pros: Advanced task categorization; interactive Gantt charts
  • Cons: Can be overwhelming with complex projects

Project Planning and Scheduling
Teamwork excels in planning and scheduling. Its intuitive timeline views allow for seamless mapping of your project’s milestones, giving you clear visibility of each phase.

Collaboration Tools
Teamwork’s collaboration features are designed to enhance team communication, offering chat and threaded discussions for real-time updates.

Resource Management
You can effectively allocate resources and manage workloads to avoid burnout and ensure balanced distribution of tasks.

Time Tracking
Integrated time tracking in Teamwork assists you in monitoring the time spent on tasks, crucial for billing and productivity analysis.

Budget Management
Control your project finances with Teamwork’s budget tracking capabilities, making sure you’re always aligned with your financial projections.

Reporting and Analytics
Insightful reporting tools empower you to analyze performance data, helping in informed decision-making.

Integration Capabilities
Teamwork’s API allows for a variety of integrations, streamlining your workflow by connecting to tools you already use.

User-Friendly Interface
Despite its robust feature set, Teamwork’s interface is clear and easy to navigate.

Customizability and Scalability
Customizable features let you tailor the tool to your project’s scale and complexity.

Security and Data Protection
Security measures in Teamwork ensure that your data is protected and complies with industry standards.

Mobile Accessibility
Stay connected with Teamwork’s mobile app, accessible from anywhere, at any time.

Document Storage and Management
Secure document storage and management make it simple to keep your files organized and accessible.

Risk Management
Teamwork allows you to identify, assess, and control risks, ensuring timely delivery of milestones.

Customer Support and Training
Quality customer support and comprehensive training materials are available, ensuring you maximize the tool’s potential.

FeatureTeamwork CapabilityBenefit for Milestones Handling
Task ManagementAdvanced categorization, Gantt chartsImproves organization and priority setting
Project PlanningTimeline views, milestone mappingEnhances clarity and phase visibility
Collaboration ToolsChat, threaded discussionsEncourages team communication
Resource ManagementWorkload allocationPrevents burnout, ensures fair task distribution
Time TrackingBuilt-in featureEssential for billing, productivity tracking
Budget ManagementFinance trackingMaintains alignment with financial goals/projections
Reporting and AnalyticsPerformance data analysisAids in strategic decision-making
Integration CapabilitiesAPI connectionsSimplifies workflow management
User InterfaceClear navigationReduces learning curve, enhances usability
CustomizabilityPersonalization optionsAdapts to project needs
SecurityStandard complianceProtects sensitive data
Mobile AccessibilityAccess on the goProvides flexibility and constant connectivity
Document ManagementOrganized, secure storageStreamlines document handling
Risk ManagementRisk identification and controlMinimizes potential delays
Support and TrainingExtensive resourcesEnsures effective software usage

JIRA (Best For Development Teams)

JIRA by Atlassian is a powerful project management tool tailored for agile software development teams. It stands out for its robust task management, providing agile boards that support methodologies like scrum, kanban, or customized workflows. These boards facilitate project planning and scheduling, allowing you to track progress transparently.

In terms of collaboration, JIRA offers seamless communication within teams, including feature-rich integrations with development tools and real-time updates, which are critical for maintaining project momentum.

Resource Management and Time Tracking in JIRA are handled efficiently through workload views and logging work against issues, ensuring that every minute spent on the development process is accounted for. With its Budget Management capabilities, you have the ability to track project finances alongside the actual work.

Reporting and Analytics are one of JIRA’s strengths. You can generate detailed reports that offer insights into numerous metrics, from velocity to burndown charts, helping to assess the team’s performance and project’s health.

Integration Capabilities are vast with JIRA, connecting to various platforms such as Confluence for document management, Bitbucket for source control, and hundreds of marketplace add-ons.

The software sports a User-Friendly Interface, but customization is where it truly excels. JIRA allows you to tailor your workflow, issue types, and even create custom fields to meet the specific needs of your development cycle.

Regarding Security and Data Protection, JIRA employs enterprise-grade security features to keep your projects and data safeguarded.

JIRA’s mobile accessibility keeps you updated on the go, while its Customer Support and Training resources are comprehensive, ensuring your team can leverage the software to its full potential.

Below is a summary table of JIRA’s capabilities tailored to development teams:

Task ManagementAgile boards, custom workflows, issue tracking
Collaboration ToolsReal-time updates, integrations with dev tools
Project Planning & SchedulingTrack progress with agile methodology support
Resource ManagementWorkload views, log work against issues
Time TrackingDetailed time logging for accurate project tracking
Budget ManagementFinancial tracking within project workflow
Reporting & AnalyticsDetailed reports including velocity, burndown charts
Integration CapabilitiesExtensive marketplace add-ons, seamless tool integration
Customizability & ScalabilityHigh degree of workflow & field customization
Security & Data ProtectionAdvanced security features for data safeguarding
Mobile AccessibilityAccess and manage projects from mobile devices
Customer Support & TrainingComprehensive resources for optimal software use

While the initial setup may require some effort due to its complexity, JIRA’s customizability ensures scalability to grow with your team’s needs.

Notion (Best For API integration)

Initially developed as a note-taking app, Notion has transformed into a valuable project management tool that excels in API integration. The versatility of Notion’s API allows for robust connections with numerous other apps and services, enhancing your project management capabilities.


  • Integration with Third-party Services: You can connect Notion to your existing tools such as Slack, Google Calendar, and more through integrations like Zapier.
  • Customizability: Easily tailored workspaces and tools to fit your project needs.
  • Real-time Collaboration: The platform supports simultaneous editing, commenting, and sharing among team members.


  • Learning Curve: New users may find it challenging to fully utilize the API features.
  • Limited Native Features: Some project management features may need to be integrated via third-party services.

Notion’s task management is highly adaptive, with options for kanban boards, to-do lists, and databases. Project planning and scheduling features are made intuitive through calendar and timeline views.

In terms of resource management, Notion doesn’t inherently offer these features, but integrations can bring in additional functionality. Time tracking is similarly managed through third-party apps connected via the API.

For budget management and risk management, Notion relies on user-created systems and external integrations to add these functionalities. Reporting and analytics can be set up within Notion’s databases, but for more advanced reports, API integration with specialized tools is required.

Notion’s strengths in API integration:

Task ManagementCustomizable task categorization, databases, and embedded kanban boards.
Collaboration ToolsShared workspaces with commenting, mentions, and notifications.
CustomizabilityWorkspaces and tools adapted through a versatile API to meet specific project requirements.
User-Friendly InterfaceIntuitive and minimalistic design suitable for all user levels.
Integration CapabilitiesExcellent interoperability with various apps and tools through its robust API.

Your document storage and management are seamlessly integrated with other features, allowing for attached files and documents to be easily accessed within tasks and projects. Notion’s mobile accessibility ensures that your team can access work from anywhere, at any time.

Regarding security and data protection, Notion offers standard security protocols, protecting your project data. As for customer support and training, Notion has an extensive help center, as well as community forums for peer assistance.

Remember: To maximize productivity with Notion, you should leverage its API to integrate it with the tools your team is already using. This will enhance your project management experience considerably.


Kintone is a cloud-based platform suitable for task and process management, designed with a focus on collaboration and customization. It allows you to build custom project workflows and manage various aspects of project management efficiently.


  • Task Management: You can customize workflows, creating a personalized approach to the various stages of your tasks.
  • Collaboration Tools: Kintone enables team communication and cooperative efforts through shared spaces and discussion threads.
  • Project Planning & Scheduling: Organize your deadlines and milestones within the software’s scheduling features.

Customizability & Scalability: Kintone shines in its ability to adapt to different business sizes. It supports increasing workloads and custom needs as your business grows.

User Interface: While user-friendly, some reviews suggest the interface lacks the polished feel of more established software. You might experience a learning curve with the initial setup.

Integration Capabilities: Kintone can integrate with various third-party applications, though the range and ease of integration may not be as extensive as competing platforms.

Security & Data Protection: Keeping your data secure is a priority, and Kintone employs robust security measures to protect your information.

Mobile Accessibility: Access your projects on-the-go with the mobile app, which ensures you can keep tabs on your business anytime, anywhere.

Document Storage & Management: Store and manage documents directly in the platform, streamlining your project documentation needs.

Training & Support: Customer support and training resources are available, ensuring that you get the most out of the platform.

Pricing: Though it doesn’t offer a free plan, Kintone’s pricing structure reflects its quality, but consider if the features justify the cost given your specific needs.

Kintone at a Glance

Custom Project WorkflowsYes
Communication ToolsYes
No-code Dynamic ManagementYes
Free Version AvailabilityNo
Integration with Other AppsLimited
Mobile AppYes
Data SecurityStrong

To make an informed decision on whether Kintone is the right tool for your small business, carefully assess how its features align with your project requirements and business processes.

ActiveCollab (Best For Freelancers And Billing)

ActiveCollab stands out as a project management tool tailored specifically for freelancers and small businesses, especially when it comes to billing and financial management. Its features cover various aspects of both project management and accounting, ensuring you can handle your projects and finances in one place.

Features at a Glance:

  • Task Management: Organize tasks with the ease of drag-and-drop functionality.
  • Collaboration Tools: Communicate with your team using built-in chat and discussion threads.
  • Project Planning and Scheduling: Visualize your timeline with Gantt charts and calendars to meet deadlines efficiently.
  • Time Tracking: Integrated timer to accurately log work hours for each project or task.
  • Budget Management: Set project budgets and track expenses to maintain financial control.


  • User-Friendly Interface: Quick learning curve, making it easy for new users to adapt.
  • Flexible Invoicing: Generate and customize invoices directly from tracked time and expenses.
  • Third-Party Integrations: Compatible with popular apps for seamless workflow.


  • Limited Dashboard Customization: Less flexibility in dashboard designs may affect data visibility.
  • Reporting Tools: Basic reporting features with room for more advanced analytics.

Your workflow will benefit from ActiveCollab’s comprehensive suite of tools designed to enhance project efficiency and accountability. It provides a centralized platform for document storage and management, fostering a clutter-free environment for your data and communications.

Resource ManagementEfficiently allocate your team’s time and skills.
Risk ManagementIdentify and mitigate potential project risks.
Customer Support & TrainingAccess to customer service and resources for troubleshooting.
Security and Data ProtectionKeep your project data secure with robust security protocols.
Mobile AccessibilityStay connected with iOS and Android apps.

ActiveCollab equips you with the necessary tools for comprehensive project lifecycle management, allowing you to keep pace with dynamic demands while ensuring robust invoice and budgetary oversight.

Top 10 Project Management Software


A flexible platform that adapts to your workflow requirements.


2. Asana

Organize tasks and manage team projects with ease.

Task AssignmentsTimelinesProgress TrackingUser Interface

3. Trello

Visual layout for managing to-dos and projects with Kanban boards.

Kanban BoardsUser InterfaceFlexibilityPricing
IntuitiveSimpleHighFree & Paid Plans

4. Citrix Podio

Customizable workspaces and apps tailored for your projects’ needs.

CustomizabilityTask ManagementWorkflow AutomationStorage
Very HighYesYesUnlimited

5. LiquidPlanner

Prioritize tasks based on resource availability with dynamic planning.

Task PrioritizationSchedulingUnique Features

6. Basecamp

Communication-centric tool designed for team coordination and collaboration.

Easy-to-useStrong focusUser-friendly

7. ClickUp

Comprehensive, all-in-one app with a broad set of features for teams.

Task ManagementProductivity FeaturesCollaborationPricing
InclusiveFull suiteEnhancedCustom

8. Smartsheet

Offers a spreadsheet look for project management with powerful tools.

Spreadsheet LayoutCollaboration ToolsAutomation Capabilities

9. Hive

Focuses on productivity with built-in collaboration and email integration.

CollaborationEmail IntegrationProductivity Tracking

10. Zoho Projects

Affordable yet filled with essential features for effective project management.

AffordabilityEssential FeaturesScalability

For a more detailed look at these software options and their capabilities to cater to your business needs, consider reviewing more information on Best Project Management Software. Each platform offers unique functionalities, so it’s crucial to choose one that aligns well with your specific project requirements and team setup.

Best Free Project Management Software for Small Businesses

When managing projects as a team, a competent tool is paramount to ensure tasks are on track, collaboration is seamless, and everyone stays informed. Here’s a list highlighting top free project management software tailored for your small business needs:

SoftwareBest ForStandout FeaturePlan Details
TrelloVisually managing projectsCustomizable Kanban boards & various Power-UpsUnlimited cards and members, 10 boards per workspace
AsanaTeamsMultiple project management methodologiesUnlimited projects and tasks, up to 15 users
ClickUpCustomized task viewsVariety of task views and page viewsUnlimited tasks and users
WrikeSpreadsheet enthusiastsAdvanced project trackingUnlimited projects and users
ActiveCollabFreelancers and small agency teamsTime tracking, billing, and expensesUnlimited projects and tasks, up to 3 members
AirtableCustomized project appsHighly customizable with templatesUnlimited bases, 1,000 records per base, up to 5 users
JiraAgile software developmentTailored for developersUnlimited projects, up to 10 users
HeightUtilizing AI featuresAI for task management and improvementUnlimited tasks and users

Trello stands out with its visual interface and super customizable boards suitable for a variety of project types. It’s user-friendly and allows a high degree of personalization through Power-Ups, ensuring that you can adapt the tool to fit your workflow perfectly.

Asana offers an adaptable platform suitable for any team size. With various project management methodologies incorporated, it aligns with numerous management styles. It is especially powerful in a collaborative team setting, where the management of multiple tasks is pivotal.

ClickUp offers a high level of customization in its views, catering to users who prefer a tailored approach to task management. With a robust free plan, it accommodates teams of all sizes.

Wrike caters especially to those who are comfortable with a spreadsheet layout but want the features of a dedicated project management tool. It offers detailed tracking features and a structured interface.

ActiveCollab is particularly useful for freelancers and small agency teams with its integrated time tracking, billing, and expense management features, which assist in keeping both projects and financials on track.

Airtable stands out for those looking to build a customized app for project management. Its extensive use of templates and a flexible setup make it a potent tool for managing complex projects.

For teams focused on agile software development, Jira presents a focused solution that accommodates the specific workflow of developers and engineers.

Height leverages AI to enhance the project management experience, offering features that streamline task creation and prevent redundancies, ideal for teams keen on using cutting-edge technology.

These tools are designed to empower you to manage tasks efficiently and collaborate effectively. They have been selected for their capability to support an array of views, methodologies, and for their seamless integration with other key tools, ensuring you have everything required to manage your projects without a financial investment.

Free Project Management Software

When you’re starting a small business, every dollar counts—so it’s important to maximize tools that won’t stretch your budget. Free project management software can be a game-changer, allowing you to keep projects on track without the overhead. However, remember that these free versions might have limitations such as the number of users, projects, or storage space.

Trello is ideal for visual project management with a kanban board approach. You can create unlimited personal boards, lists, and cards to manage tasks. It’s particularly useful for individual or small team tasks, though the free tier offers only up to 10 team boards.

For teams focusing on asynchronous work, Asana helps manage tasks, due dates, and collaborations, suitable for up to 15 team members on the free plan. While it offers a solid starting point, the free version restricts access to premium dashboards and extensive integration.

ClickUp is unique for allowing an unlimited number of users and providing a variety of tools and views, even in its free version. This can be great if you expect your team to grow, but you might encounter limits on integration and file storage.

For a straightforward, visually intuitive experience, offers up to 2 seats with its free tier. This option works well for freelancers or duos, with basic functionalities that support standard project needs.

Examine the summary table below for a quick comparison of features and limitations to help you choose the best tool for your needs.

SoftwareUser LimitProject LimitStorage LimitKey Features
TrelloUnlimited*Unlimited10MB/fileKanban boards, simple interface
AsanaUp to 15UnlimitedStandardTask management, team collaboration
monday.com2 SeatsLimited500MBVisual project tracking, integration options
ClickUpUnlimitedUnlimited100MBDocs, goals, tasks, versatility

*Trello allows unlimited users but limits team boards to 10.

Each tool brings something unique to the table, whether it’s Trello’s visual approach, Asana’s flexibility for independent task management,’s intuitive platform, or ClickUp’s inclusivity for team size. Assess your priorities and consider the mix of features and limitations before deciding. Additional insights on the best project management tools may guide you to make an informed decision for your business’s specific requirements.

Best Construction Project Management Software for Small Business

When selecting construction project management software as a small business, your focus should be on finding a solution that streamlines your workflow, maximizes efficiency, and fits within your budget. A variety of options are available in the market, catering to different needs.

Kintone is recognized for its customizable project workflows which allow you to tailor the software to your specific project requirements. It is optimal if your small business requires bespoke solutions.

ClickUp stands out for offering advanced features in its free version, making it an economical option for businesses that are just starting or are budget-conscious. The platform’s flexibility and ease of use make it a strong candidate for teams that require quick adaptation.

QuickBase provides a no-code platform for dynamic work management, appealing to those who prefer a less technical, user-friendly approach for managing complex projects without the need for extensive IT support.

Zoho Projects is noted for its flexible work allocation tools. It is useful for teams that need to efficiently distribute tasks and monitor progress closely.

Hub Planner emphasizes simple collaboration support, essential for small businesses looking to maintain team synergy and streamline communication.

Below is a summary table for a swift comparison:

SoftwareBest forKey Benefit
KintoneCustom project workflowsTailored solutions
ClickUpPremium features in the free versionCost-effectiveness
QuickBaseNo-code dynamic work managementUser-friendly customization
Zoho ProjectsFlexible work allocation toolsEfficient task distribution
Hub PlannerSimple collaboration supportStreamlined communication

We found the best project management software for different business requirements, the curated top 10. Project management software for construction, and for architects specifically. Other classification is related to the project dimensions: software for a single individual in a business venture, for small teams like a start up, and others for a small business.

There is no need to spend: there is free project management software to enjoy an extended trial or a community version. Furthermore, there are open source software options that we analyze as well.

We have studied the complete suite for project management from Microsoft, which can be used on-premise, or cloud based.

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